Comprehensive Information Security Solutions

View full product PDF

Secure Mail Archive Compliance PDF

eSchool News: "Schools aren't meeting data storage rules", July 2007


MailArchive:

Automated, secure, long-term storage of e-mail to satisfy commercial, legal (Sarbanes-Oxley) requirements. In the Banking business, July 2006 is a deadline for implementing an Archive that can handle multiple years of email history. In the K-12 education space, legal retention of mail communications has emerged as as a requirement. Other industries have the need for maintaining a secure, long-term storage capability.

MailArchive (MA) is a dedicated, secure appliance, that receives and stores copies of email. This appliance has large on-line (500 and 750 gb disks) storage capabilities and write-able DVD drive to archive older messages. This appliance uses a standard Mail Client, which is used by authorized mail administrators to retrieve stored emails, whether on-line and off-line.

MailArchive acts as an email journaling appliance that works with any SMTP-based email system, like Exchange, Lotus Notes or SendMail servers. Mail archiving takes place after the Internet mail filtering process is completed, by sending a copy of the email to the MA. Internal email is journaled to the MailArchive directly from the mail server.

Process Steps - Incoming Mail
  1. Internet mail is received by MailDefender® (or similar function) and filtered for SPAM and Virus.

  2. Clean mail is forwarded to mail server for normal delivery.

  3. The MailDefender (spam and virus filtering gateway), or the like. makes a copy and delivers it to the MailArchive.
Process Steps - Internal and Outgoing Mail
  1. The mail server receives the user mail and forwards a copy to the MailArchive.

  2. MailDefender® or the mail filtering system cleans it and delivers via the Internet
MailArchive and MailDefender® are managed security appliances (or hosted service) from xDefenders. They are remotely managed and monitored (or hosted) for the client by xDefenders. There is a web-based user interface with query capabilities. Reports are being generated daily and sent via email to the administrator.


MailArchive Description

The MailArchive allows for the backup and retrieval of emails in a transparent and architecture-independent fashion. It is complementary to your existing Mail Server, installed in parallel to the mail server. MA can store at least many years of emails on its local disk storage (depending on disk storage size) and is able to access historical emails that are stored on DVD or SAN/ NAS.

Hardware
MA uses standard 2RU HP server hardware in several configurations:

Small: approx. 100 users (1 CPU, 1 GB RAM, 750 GB [net] disk)
Medium: approx. 500 users (2 CPU, 2 GB RAM, 1 TB [net] disk)
Large: approx. 2,000 users (4 CPU, 4 GB RAM, over 1 TB [net] disk)

All models have at least one 10/100/1000 Ethernet interface, the disk interface is either SATA or SCSI and a DVD writer. All Internal disks are mirrored. Optional components are: SAN/ NAS interface, tape drive.

Software
MA is based on the standard DefenderWall® architecture and works in the same fashion as MailDefender®. It uses Postfix with customized software, to implement the storage functionality.

Email flow:
  1. Email enters MailDefender (filter) or MailServer via SMTP

  2. A copy is made. Original Email is forwarded to the original recipient

  3. Email copy is sent to the MailArchive via SMTP and stored locally
Email can be retrieved via any IMAP compatible mail reader or a built-in web interface. Other retrieval methods include a POP3/IMAP interface.

Display list of stored Email based on Search criteria:
  • "From", "To", "Subject", "Date", "Size", "Virus Indicator"

  • Each Email can be selected directly for display (with attachments shown as links)

  • Each Email can be selected individually (or ALL) for further processing:

  • Forward Email as-is to any email account (user needs to specify)

  • Format Email as-is in PDF and make it available for download

  • Delete Email

  • Archive Email
Administration
  • Define on-line storage duration in days.

  • Import Email from DVD

  • Archive Email (for example:. to DVD Writer, FTP site)
On-Line Reports
  • Number of emails in storage (possibly categorized)

  • Number of emails processed per year/month/day
Managed Services

With all DefenderWall® Appliances, xDefenders provides valuable support and services.
  • Design, Deploy, Manage, Monitor, Maintain

  • Hardware, software pre-configuration and subscriptions

  • Hardened Linux Configuration

  • Turnkey Installation, Basic Training and basic fine-tuning of rule sets

  • Escalation Plan Developed with Client I/T Staff.

  • Online Documentation, Web Interface

  • Technical phone and email support (esupport@xDefenders.com) Monday-Friday 9am-6pm EST

  • Databases updated automatically (MailDefender® AV - every 10 minutes)

  • Volume Management, Disk Allocation

  • Secure SSH connection to/from xDefenders Security Operations Center

  • OS and Applications patched, enhanced, remotely

  • Weekly local and remote backups

  • Hardware maintenance is next day overnight, replacement or HP on-site contract

  • Warranty from date of shipment

For more information call (585) 385-2770 or email jthon@xdefenders.com.

 Go To Top
| Home | Contact Us |

Copyright © 2007, All rights reserved.
xDefenders, inc., 1100 Pittsford-Victor Road, Pittsford, NY 14534, U.S.A. (585) 385-2770.

Site by nothing but net solutions